The EU General Data Protection Regulation (GDPR) came into effect on 25 May 2018. It obliges us to inform you comprehensively about the processing of your personal data.
Your rights as user
With regard to your personal data, you have at any time the right of access, modification, correction and removal. You can request this by contacting us by email at firstname.lastname@example.org or in writing to the address you can find in the imprint. Furthermore, you have the right to lodge a complaint with the Commissioner for Data Protection and Freedom of Information of the Land of North Rhine-Westphalia with regard to the procession of your personal data.
General information on data processing
We process personal data of our users only to the extent necessary for the presentation and optimisation of a functional website as well as our content and services
The processing of personal data of our users regularly only takes place with their consent. An exception applies in those cases where the data processing is permitted by law.
Transfer of personal data
Any data logged when accessing this site or collected for a particular service will not be shared with third parties unless we are required to do so by law or through judicial or prosecutorial orders.
Data protection declaration
The controller of your personal data, under applicable data privacy legislation and in regard to the processing of personal information, is:
Development and Peace Foundation (Stiftung Entwicklung und Frieden – sef:)
If you have questions about our privacy practices, you may contact us at the above address or by emailing email@example.com.
Right to objection and deletion
Only with your explicit consent, some processes of data processing are possible. A revocation of your already given consent is possible at any time. For revocation, an informal message by e-mail is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to lodge a complaint with a supervisory authority
As the person affected, in the event of a breach of data protection law, you have a right of appeal to the responsible supervisory authority. The responsible supervisory authority with regard to data protection issues is the State Commissioner for Data Protection and Freedom of Information of the State of North Rhine-Westphalia (www.ldi.nrw.de).
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract provided to yourself or to third parties. The provision is made in a machine-readable format. If you require the direct transfer of data to another person in charge, this will only be done to the extent technically feasible.
Right to access, rectification, restriction of processing, erasure
Within the scope of the applicable legal provisions, you have the right, at any time, to obtain free information about your stored personal data, source of the data, their recipients and the purpose of data processing and, if necessary, a right to correct, block or delete this data. In this regard and also to further questions on the subject of personal data, you can always contact us via the contact options listed in the imprint.
For security reasons and to protect the transmission of confidential content that you send to us as a site operator, our website uses an SSL or TLS encryption. Thus, data that you submit via this website, is not readable for others. You will recognize an encrypted connection at the "https: //" address bar of your browser and at the lock icon in the browser bar.
Server log files
Every time our website is accessed, our system automatically records information from the computer system which accesses it, logging the following data:
- information about the browser type and version used
- the user’s operating system
- referrer URL
- hostname of the accessing computer
- the date and time of access
- the IP address of the user
Registration on this website
You have the possibility to register to our events using registration forms on our website. Unless otherwise stated, submitted personal data are collected and stored exclusively for the purpose of the respective event. All compulsory information requested during registration must be given in full. Otherwise we will reject the registration.
In case of important changes, for technical reasons for example, we will inform you by e-mail. The e-mail will be sent to the address given when registering.
The processing of the data entered during registration takes place on the basis of your consent (Art. 6 (1) lit. GDPR). A revocation of your already given consent is possible at any time. For revocation, it is sufficient to send us an informal message by e-mail. The legality of the already completed data processing remains unaffected by the revocation.
Unless you specify that your data may be saved for future invitations, your data will be deleted after the event. Legal retention periods remain unaffected.
The legal basis for processing data after registration for the newsletter by the user, once their consent has been obtained, is Article 6 (1) point a of the GDPR. In addition, the newsletter subscription is based on a contractual relationship, so Article 6 (1) point b of the GDPR also applies. A cancellation of your consent is possible at any time by a simple e-mail message. A cancellation of your subscription to the newsletters is also possible by a corresponding link in every newsletter.
The data are deleted as soon as the purpose of storage is no longer required. The e-mail address of the user is therefore stored as long as the subscription is active. Should you have provided us elsewhere with your data for other purposes, these will remain with us.
On this website, we have integrated components of YouTube to integrate and present video content. The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
With each call-up to one of the individual pages, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.
YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.
The integration of YouTube takes place in the interest of an attractive display of our online presentations. This is a legitimate interest in the sense of Article 6 (1) point of the GDPR.
YouTube's data protection provisions, available at www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.
We use the "Zoom" tool to conduct online meetings, video conferences and/or webinars (hereinafter: "Online Meetings"). "Zoom" is a service of Zoom Video Communications, Inc. (55 Almaden Blvd, Suite 600, San Jose, California (95113), USA).
If you visit the "Zoom" website, the provider of "Zoom" is responsible for data processing.
However, visiting the website is only necessary for using "Zoom" in order to download the software for using "Zoom". You can also use "Zoom" if you enter the respective meeting ID and, if necessary, other access data for the meeting directly in the "Zoom" app.
If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.
When using "Zoom", different types of data are processed. The scope of the data also depends on the information you provide before or during participation in an "online meeting".
2. Description of data processing
The following personal data is subject to processing:
User Details: first name, last name, telephone (optional), e-mail address, password (if "Single-Sign-On" is not used), profile picture (optional), department (optional)
Meeting Metadata: subject, description (optional), participant IP addresses, device/hardware information
For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of online meeting chat.
When dialling in by phone: information on incoming and outgoing phone number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved.
Text, audio and video data: You may be able to use the chat, question or survey functions in an "online meeting". To this extent, the text entries you make are processed in order to display and, if necessary, log them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time using the "Zoom" applications.
In order to participate in an "online meeting" or to enter the "meeting room", you must at least provide information about your name.
3. Description of data processing
We use "zoom" to conduct "online meetings". If we want to record "online meetings", we will inform you in advance in a transparent manner and - if necessary - ask for your consent. The fact of the recording will also be displayed in the "Zoom" app.
If it is necessary for the purpose of recording the results of an online meeting, we will log the chat content. However, this will usually not be the case.
In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and follow-up of webinars.
If you are registered as a user at "Zoom", reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored for up to one month at "Zoom".
The possibility of software-based "attention tracking" in "online meeting" tools such as "Zoom" is deactivated.
Automated decision making as defined by Art. 22 GDPR is not used.
4. Legal basis for data processing
As far as personal data is processed, § 18 DSG NRW is the legal basis for data processing.
If, in connection with the use of "Zoom", personal data are not required for the establishment, performance or termination of the employment relationship, but are nevertheless an elementary component in the use of "Zoom", Art. 6 Paragraph 1 letter f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective conduct of "online meetings".
In other respects, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships.
If no contractual relationship exists, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here too, we are interested in the effective implementation of "online meetings".
5. Recipient / transfer of data
Personal data processed during participation in "online meetings" is generally not passed on to third parties, unless it is specifically intended to be passed on.
Please note that content from "online meetings" as well as personal meetings are often used to communicate information with customers, interested parties or third parties and are therefore intended to be passed on.
Other recipients: The provider of "Zoom" necessarily obtains knowledge of the above-mentioned data to the extent that this is provided for in our contract processing agreement with "Zoom".
6. Data processing outside the European Union
"Zoom" is a service by a provider from the USA. Processing of personal data therefore also takes place in a third country.
An adequate level of data protection is guaranteed on the one hand by the "Privacy Shield" certification of Zoom Video Communications, Inc. and on the other hand by the conclusion of the so-called EU standard contract clauses.
Some cookies are “session cookies”. They will be deleted automatically after finishing your browser session. Other cookies remain on your computer until you delete them yourself. These cookies help us to recognize you when returning to our website.
The setting of cookies necessary for the performance of electronic communication processes or the provision of certain functions desired by you, takes place on the basis of Art. 6 para. 1 lit. f GDPR. As the operator of this website, we have a legitimate interest in the storage of cookies for the technically flawless and smooth provision of our services. If other cookies are set (eg for analysis functions), they will be treated separately in this data protection declaration.
Matomo (formerly Piwik)
Our website uses the open source software tool Matomo (formerly PIWIK). This is an open source web analysis tool.
You can adjust your browser settings to disable cookies at any time. This might, however, mean that you are not able to use all of the website’s functions.
If you do not agree to the data generated by your visit to the website being saved and analysed, you can object to the saving and utilisation with a mouse click below. A so-called deactivation cookie will then be saved in your browser. As a result, Matomo will not record any data relating to your session (Please note: if you delete your cookies, you will also delete the deactivation cookie, which you will then have to save again at your next visit to the site).